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Compliance deadline calendar
Choose a building type and see the statutory inspection and testing obligations that normally apply across fire, water hygiene, electrical, lifts and HVAC, each with the instrument or standard behind it. Intervals with no fixed legal period say so rather than guessing.
Fire and life safety
| What is due | How often | Where the duty comes from |
|---|---|---|
| Fire risk assessment recorded in full, with the name of the assessor | Ongoing duty since 1 October 2023 | Building Safety Act 2022, s.156, amending the Fire Safety Order |
| Fire alarm weekly user test from a different call point each week | Weekly | BS 5839-1, under the maintenance duty in Article 17 of the Fire Safety Order |
| Emergency lighting monthly function test | Monthly | BS 5266-1, under Article 17 of the Fire Safety Order |
| Fire alarm system servicing by a competent person | At least every six months under BS 5839-1 | BS 5839-1, under Article 17 of the Fire Safety Order |
| Fire risk assessment, reviewed and kept up to date | No fixed statutory interval. Review regularly and after any material change. Annual review is common practice | Regulatory Reform (Fire Safety) Order 2005, Article 9 |
| Emergency lighting full rated duration test, normally three hours | Annually | BS 5266-1, under Article 17 of the Fire Safety Order |
| Portable fire extinguisher basic service | Annually, with extended service or replacement at longer intervals by type | BS 5306-3, under Article 17 of the Fire Safety Order |
| Evacuation procedure tested and staff fire training refreshed | No fixed interval. Most premises test at least annually | Regulatory Reform (Fire Safety) Order 2005, Articles 15 and 21 |
Water hygiene
| What is due | How often | Where the duty comes from |
|---|---|---|
| Sentinel outlet hot and cold temperature checks | Monthly | HSG274 Part 2 |
| Shower heads and flexible hoses dismantled, cleaned and descaled | Quarterly, or more often where the risk assessment requires it | HSG274 Part 2 |
| Cold water storage tank inspection, with clean and disinfection where required | Annually | HSG274 Part 2 |
| Calorifier inspection and drain down of accumulated sludge | Annually, with monthly flow and return temperature checks | HSG274 Part 2 |
| Thermostatic mixing valve servicing and failsafe check | Annually as a minimum, more often in healthcare and care settings | HSG274 Part 2, and HTM 04-01 in healthcare premises |
| Legionella risk assessment reviewed | At least every two years, and whenever there is reason to think it is no longer valid | ACOP L8 and HSG274, under Health and Safety at Work etc. Act 1974, s.3 and COSHH 2002, regulation 6 |
Electrical
| What is due | How often | Where the duty comes from |
|---|---|---|
| In-service inspection and testing of portable and moveable equipment | Risk based, no fixed statutory interval. Set intervals by equipment type and environment | Electricity at Work Regulations 1989, regulation 4(2), with HSG107 |
| Lightning protection system inspection and testing, where a system is installed | Commonly annually, following the system design and risk assessment | BS EN 62305-3, under the maintenance duties in EAWR 1989 |
| Fixed wire testing and electrical installation condition report | Risk based. Five years is the usual maximum for most commercial premises, shorter for some environments | Electricity at Work Regulations 1989, regulation 4(2), with BS 7671 and IET Guidance Note 3 |
Lifts and lifting equipment
| What is due | How often | Where the duty comes from |
|---|---|---|
| Planned preventative lift maintenance, separate from the thorough examination A maintenance visit is not a thorough examination and does not discharge LOLER. | No statutory interval. Set by the maintenance plan, commonly quarterly | BS EN 13015, under PUWER 1998, regulation 5 |
| Thorough examination of lifts used to carry people | Every six months, or to a scheme of examination drawn up by a competent person | LOLER 1998, regulation 9(3) |
| Thorough examination of goods-only lifts and other lifting equipment | Every twelve months, or to a scheme of examination | LOLER 1998, regulation 9(3) |
HVAC and mechanical
| What is due | How often | Where the duty comes from |
|---|---|---|
| Ventilation and kitchen extract ductwork cleanliness inspection | Risk based. Kitchen extract in heavy use is commonly inspected quarterly | Workplace (Health, Safety and Welfare) Regulations 1992, regulation 6, with BESA TR19 |
| F-gas leak checks on refrigeration, air conditioning and heat pump equipment | By charge size: at least every twelve months from 5 tonnes CO2 equivalent, more often above that | Retained Regulation (EU) No 517/2014 and the Fluorinated Greenhouse Gases Regulations 2015 |
| Commercial gas appliance and pipework maintenance by a Gas Safe registered engineer | No fixed interval. Kept in a safe condition, commonly serviced annually | Gas Safety (Installation and Use) Regulations 1998, regulation 35 |
| Examination of pressure systems to a written scheme of examination | Intervals set by the written scheme, commonly every twelve to twenty-six months | Pressure Systems Safety Regulations 2000, regulations 8 and 9 |
| Air conditioning inspection for systems with an effective rated output over 12kW | At least every five years | Energy Performance of Buildings (England and Wales) Regulations 2012, regulation 27 |
Cross-cutting
| What is due | How often | Where the duty comes from |
|---|---|---|
| Asbestos management survey and management plan reviewed Applies to buildings constructed or refurbished before 2000. | Reviewed at least annually, and whenever the building or its use changes | Control of Asbestos Regulations 2012, regulation 4 |
| Energy Performance Certificate in place on sale or letting | Valid for ten years | Energy Performance of Buildings (England and Wales) Regulations 2012, regulation 6 |
This is general information for buildings in England, not legal advice. Devolved nations differ in places, and your own risk assessments can set shorter intervals than those above. Always work from the assessment for the specific building.
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Once you know what is due, the harder part is appointing someone competent to do it. Read the service pages for fire safety, water hygiene, electrical, lifts and HVAC, or send one brief and we approach credible firms anonymously and come back with three confirmed within forty-eight hours.